Receiving an Invitation to Apply (ITA) for Canadian Permanent Residency (PR) is a significant milestone in your immigration journey. An ITA is issued through the Express Entry system when your profile ranks high enough to qualify based on the Comprehensive Ranking System (CRS) score. However, the work doesn’t end with receiving the ITA—it’s just the beginning of a critical phase where you must submit a complete and accurate application.
This comprehensive guide explains how to handle your ITA response effectively, including the required documents, timelines, and steps to ensure your application for Canadian Permanent Residency is successful.
What is an ITA?
The Invitation to Apply (ITA) is a formal invitation from Immigration, Refugees, and Citizenship Canada (IRCC) to submit an application for permanent residency. It is issued to candidates in the Express Entry pool who meet the CRS cutoff score in a specific draw.
What to Do When You Receive an ITA
Step 1: Check Your Eligibility
Before accepting the ITA, ensure that you meet the criteria for the program under which it was issued. ITAs are usually issued for one of the following:
- Federal Skilled Worker Program (FSWP)
- Canadian Experience Class (CEC)
- Federal Skilled Trades Program (FSTP)
Step 2: Accept or Decline the ITA
You have two options upon receiving an ITA:
- Accept the ITA: If you meet the program requirements and can provide all the required documentation.
- Decline the ITA: If you cannot provide the necessary documents or meet the program requirements. Declining the ITA allows you to remain in the Express Entry pool for future draws.
Step 3: Understand the 60-Day Deadline
Once you accept the ITA, you have 60 days to submit a complete and accurate application. It is crucial to start gathering documents and completing forms immediately to avoid delays or mistakes.
Required Documents for ITA Response
You must provide detailed and accurate documents to support your application. Below is a breakdown of the key documents needed:
1. Proof of Identity
- Valid passport for all family members included in the application.
- Other identification documents if applicable.
2. Educational Credentials
- Educational Credential Assessment (ECA) for degrees obtained outside Canada.
- Copies of diplomas, degrees, and transcripts.
3. Language Test Results
- Valid test results from approved English or French language tests (e.g., IELTS, CELPIP, TEF).
- Ensure the test results are valid (not expired) at the time of application submission.
4. Proof of Work Experience
- Employment reference letters for all work experience claimed in your profile.
- Letters should include:
- Job title
- Job duties and responsibilities
- Dates of employment
- Hours worked per week
- Salary details
- Additional documents, such as pay stubs or contracts, to substantiate your claims.
5. Proof of Funds
- Recent bank statements (minimum of 6 months) showing sufficient funds as per IRCC requirements.
- Letters from financial institutions confirming account details.
- Proof of assets or liabilities, if applicable.
6. Medical Examination
- Undergo a medical exam with a panel physician approved by IRCC.
- Ensure the medical exam results are submitted electronically by the physician.
7. Police Clearance Certificates
- Certificates from all countries where you have lived for six months or more since the age of 18.
- Ensure the certificates are valid and meet IRCC’s requirements.
8. Digital Photo
- A recent digital photograph meeting IRCC specifications.
9. Marriage or Divorce Certificates
- Proof of marital status, such as a marriage certificate, divorce decree, or death certificate for a deceased spouse.
10. Additional Documents (if applicable)
- Proof of relationship for dependent children.
- Adoption papers, if applicable.
- Affidavits for common-law partnerships.
Completing Your ITA Response
Step 1: Access the ITA in Your IRCC Account
- Log in to your IRCC online account and accept the ITA.
- Begin completing the online forms.
Step 2: Fill Out the Online Application
Provide accurate and detailed information in the following sections:
- Personal Information
- Contact Details
- Education History
- Work Experience
- Family Information
- Travel History
Double-check for consistency between the information in your Express Entry profile and your supporting documents.
Step 3: Upload Supporting Documents
- Ensure all documents are clear and legible.
- Combine multiple pages of a single document into one PDF if needed.
- Use the appropriate file format and size as specified by IRCC.
Step 4: Pay the Application Fees
Pay the required fees, which typically include:
- Processing Fee: Covers the cost of processing your application.
- Right of Permanent Residence Fee (RPRF): Payable upfront or later during the process.
Step 5: Submit Your Application
- Review your application thoroughly before submission.
- Submit your application online and save a confirmation receipt for your records.
Tips for a Successful ITA Response
- Start Early
- Begin gathering documents and preparing your application immediately after receiving the ITA.
- Check for Accuracy
- Ensure all information in your application matches your documents and Express Entry profile.
- Use Professional Translation Services
- For documents not in English or French, provide certified translations.
- Monitor Your IRCC Account
- Regularly check for updates or requests for additional information.
- Seek Professional Assistance
- If you’re unsure about any part of the process, consider hiring an immigration consultant or lawyer.
Common Mistakes to Avoid
1. Inconsistent Information
Discrepancies between your Express Entry profile and the documents provided can lead to refusal.
2. Submitting Expired Documents
Ensure all documents, such as passports and language tests, are valid at the time of submission.
3. Missing the Deadline
Failure to submit your application within 60 days results in losing the ITA.
4. Insufficient Proof of Funds
Provide detailed bank statements and financial documents to meet the required amount.
5. Ignoring IRCC Communication
Respond promptly to any additional document requests or clarifications from IRCC.
What Happens After Submitting Your Application?
Once your application is submitted, IRCC begins the processing stage.
1. Acknowledgment of Receipt (AOR)
You will receive an AOR confirming your application has been received.
2. Background Check
IRCC conducts a detailed background check, including verifying your work history, education, and security status.
3. Medical Examination Results
Your medical exam results are reviewed to ensure you meet health requirements.
4. Final Decision
If your application is approved, you will receive a Confirmation of Permanent Residence (COPR) and instructions for finalizing your PR status.
What If Your ITA Response is Rejected?
If your application is rejected, it could be due to:
- Missing or incomplete documents.
- Discrepancies in your application.
- Failure to meet program requirements.
Steps to Take:
- Review the rejection reasons in detail.
- Correct errors or gather additional documentation.
- Create a new Express Entry profile and await future draws.
Conclusion
Responding to an ITA for Canadian Permanent Residency is a critical step that requires careful attention to detail and timely action. By understanding the requirements, gathering the necessary documents, and ensuring accuracy in your application, you can increase your chances of a successful outcome. With preparation and diligence, your journey to becoming a Canadian permanent resident can move forward smoothly.
