Best Practices for Responses to USCIS Requests for Evidence

Navigating the United States immigration process often involves multiple layers of documentation, legal compliance, and sometimes unexpected hurdles. One of the most common challenges applicants face is receiving a Request for Evidence (RFE) from the U.S. Citizenship and Immigration Services (USCIS). An RFE does not mean your petition is denied—it simply means that USCIS needs more information or clarification before making a decision. That said, the manner in which you respond to an RFE can significantly impact the outcome of your immigration application.

Contents

This comprehensive guide outlines best practices for responding to USCIS RFEs effectively. It includes understanding what an RFE is, types of RFEs, strategies for a strong response, documentation tips, and common mistakes to avoid.

What is a USCIS Request for Evidence (RFE)?

An RFE is a formal written notice issued by USCIS when an immigration officer determines that an application or petition lacks sufficient evidence to render a decision. The request specifies what information or documentation is missing and gives the applicant an opportunity to address the deficiencies.

The RFE is not a denial. It is a second chance to strengthen your case and ensure your petition meets the required standards. However, failure to respond appropriately or on time can result in denial of your case.

Common Types of RFEs

Understanding the kind of evidence USCIS typically requests can help applicants better prepare and respond. Here are some common categories:

1. Proof of Relationship

This is common in family-based immigration cases. USCIS may ask for:

Marriage certificates
Photographs
Joint financial statements
Birth certificates
Correspondence or communication records

2. Employment Verification

For employment-based visas, RFEs may seek:

Job offer letters
Detailed job descriptions
Evidence of employer’s financial health
Employment contracts

3. Educational Credentials

Especially relevant for H-1B, EB-2, or EB-3 visas, RFEs may request:

Degree evaluations
Academic transcripts
Letters from educational institutions

4. Status Maintenance

Applicants may be asked to prove they maintained valid immigration status while in the U.S.

Visa stamps
I-94 records
Travel itineraries
Prior approval notices

5. Ability to Pay

USCIS may seek proof that a sponsoring employer or petitioner has the financial ability to support the applicant.

Tax returns
Annual reports
Pay stubs
Bank statements

6. Public Charge Concerns

Applicants may need to demonstrate that they will not become a financial burden.

Affidavit of support
Evidence of income and assets
Health insurance coverage

Step-by-Step Process for Responding to an RFE

Responding effectively to an RFE involves careful planning and execution. Below is a breakdown of the steps you should take:

Step 1: Read the RFE Carefully

Upon receiving an RFE, take the time to read and understand it completely:

Identify what specific documents or information USCIS is requesting.
Note any deadlines. USCIS provides a strict deadline, usually 30 to 90 days.
Understand whether it’s a full RFE (entire case depends on the response) or a partial RFE (specific issue needs to be clarified).

Step 2: Analyze the Case

Compare the initial submission with the RFE requests:

Did you forget to include a key document?
Were any documents unclear or in the wrong format?
Is USCIS questioning the authenticity of certain evidence?

Understanding the rationale behind the RFE is critical for crafting a strong response.

Step 3: Gather Supporting Documentation

Collect all the additional evidence USCIS has requested:

Ensure the documents are official, up-to-date, and properly translated if in a foreign language.
Include certified copies or notarized documents where required.
Don’t ignore any part of the RFE, even if it seems trivial.

Step 4: Write a Cover Letter

A cover letter or response letter should:

Clearly outline the items in the RFE
Reference the evidence you are submitting
Include a table of contents for large submissions
Maintain a professional and factual tone

Structure is key. Make the USCIS officer’s job easy by pointing out where they can find each piece of evidence in your response package.

Step 5: Organize the Packet

Your response should be clear and easy to navigate:

Use tabs or page numbers to identify documents
Label all exhibits consistently (e.g., “Exhibit A: Copy of Tax Return”)
Include the original RFE notice on top

The better organized your response, the more likely it is to be reviewed thoroughly and favorably.

Step 6: Mail It Properly

Follow the exact mailing instructions on the RFE.
Use reliable mailing services with tracking.
Make sure it is received before the deadline—not postmarked, but received.
Keep copies of everything you send.

Tips for Strengthening Your RFE Response

1. Be Complete and Thorough

Submit everything USCIS asks for and go above and beyond when possible. Include supplemental evidence that reinforces your case.

2. Be Consistent

All the documents in your submission should tell the same story. Inconsistencies—even small ones—can lead to doubt or further delays.

3. Use Professional Translations

Any foreign-language document must be accompanied by a certified English translation. Poor translations can result in a rejection.

4. Submit Original or Certified Documents

Whenever possible, use official, certified documents or notarized copies to establish credibility and authenticity.

5. Address Each Point Separately

If the RFE has multiple questions or issues, respond to each one individually. Use subheadings or numbering systems for clarity.

Common Mistakes to Avoid

Avoiding these common pitfalls can save time, money, and heartbreak.

1. Ignoring the RFE or Missing the Deadline

Failure to respond or respond on time will almost always lead to denial. USCIS does not grant extensions for RFEs.

2. Submitting Incomplete Responses

If your response does not address every item in the RFE, your case may be denied. Don’t leave any gaps.

3. Providing Irrelevant Information

Stick to what USCIS asked for. Irrelevant documents can clutter your file and confuse officers.

4. Using Unofficial Translations

Only certified translations are accepted. Always include the translator’s certification statement.

5. Handwriting Responses or Cover Letters

Always type your response documents. Handwritten responses look unprofessional and are harder to read.

Role of Immigration Attorneys in RFE Responses

While not required, hiring an experienced immigration attorney can greatly enhance your chances of success, especially in complex or high-stakes cases.

Benefits of working with a lawyer:

They understand immigration law and can interpret the language of the RFE.
They know how to present your case in the most compelling way.
They can ensure your response is complete, timely, and well-organized.

Even if you’re handling the case on your own, consider a consultation to review your draft response.

After Submitting the Response

Once your RFE response is submitted:

You will receive a receipt confirming it was received.
USCIS will review your response and make a final decision.
There is no specific timeframe, but expect to wait 30 to 90 days.

You can monitor your case status online using your receipt number. If your case is approved, USCIS will send the approval notice via mail.

If Your Response Is Denied

Despite your best efforts, USCIS may still deny the application. If that happens, you can explore the following options:

Appeal to the Administrative Appeals Office (AAO)
File a Motion to Reopen or Reconsider
Reapply with a stronger application, correcting any issues that led to the RFE or denial

Consulting with an attorney is highly recommended at this stage to evaluate your options.

Proactive Measures to Avoid RFEs

While you can’t always prevent RFEs, you can reduce your chances with proactive steps:

Submit comprehensive initial applications
Double-check all forms for errors
Include strong supporting documentation from the beginning
Stay updated on USCIS policies and changes
Work with professionals when possible

Conclusion

A USCIS Request for Evidence may feel daunting, but it is a fixable challenge—an opportunity to provide clarity, correct omissions, and strengthen your application. By understanding the process, responding in a clear and organized manner, and paying attention to every detail, you significantly increase your chances of a successful outcome.

Being meticulous, professional, and prompt in your RFE response can turn a temporary setback into a path forward in your immigration journey. Whether you’re applying for a green card, work visa, or any other immigration benefit, handling an RFE properly can make all the difference.